Administrative Assistant
Basic Function: Provide administrative support to ensure efficient operation of the office.
Essential Duties/Responsibilities included, but not limited to:
• Answer and transfer phone calls, as well as greet and direct visitors to the office using a professional and courteous manner.
• Inventory, order and restock office supplies.
• Process incoming and outgoing mail and packages and make deliveries if requested.
• Produce and distribute correspondence, memos, letters, and forms.
• Assist with contract and project related documents.
• Schedule in-office and virtual continuing education presentations (Lunch and Learns) and coordinate lunch with vendor.
• Ensure an orderly office appearance and coordinate cleaning staff.
• Schedule building maintenance as needed.
• Assist Office Director with civic organizations in which they are involved.
Qualifications/Skills:
• Attention to detail and organizational skills.
• Consistently demonstrate professional, positive, and approachable demeanor and discretion.
• Ability to multi-task in a fast-paced environment.
• Excellent written and oral communication skills.
• Proficient in Microsoft Office and Adobe Acrobat.
• Experience with construction industry software a plus.
Education/Experience:
• High School Diploma or equivalent or commensurate experience
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to use hands to handle or feel; reach with hands and arms; stoop; kneel; bend; sit; crouch; and talk; and hear. The employee is required to sit for a substantial amount of time. The employee must be able to lift and/or move at least 10lbs (overhead, waist level) from the floor and 20lbs occasionally. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.
Requirements, skills, and abilities described above are representative of those that must be met by an employee to successfully perform the essential functions of this position with or without reasonable accommodation. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate. Duties, responsibilities, and activities may change at any time with or without notice.